Helping teachers have a greater impact on the lives of their students every day

Tutorial on Using Mail Merge – An Amazing Time-Saving Tool for Teachers

I recently had to coordinate a day where 8th grade students had to go to the library to meet with the high school counselors to register for next year.

There were about 500 students who had to attend. There wasn’t a lot of time allotted to meet with each counselor, so I had to make sure the process was efficient as possible.

I came up with a plan to give each student a “Registration Ticket” to take to the registration. On this ticket, I would include the student’s name, their ID number, and the name of their counselor. I would have to distribute these tickets to the appropriate teacher, and sort them by the correct period that they were with that particular teacher.

Before I learned about Microsoft Word’s Mail Merge function, I would have to create each ticket – all 500 of them – by hand.

With Mail Merge, however, it was easy.mailmergeintroslide

The registration went smoothly, and all 500 kids are ready now to move on to high school.

I thought it might be a good idea to share this tool with my readers. It has been my best friend for the last couple of years, and I know that once you get the hang of it, you’ll find that Mail Merging will be such a great help for you as well.

I created a short Youtube video that will give you an overview of how to use it.

Please let me know what you think. If it is helpful, please share.

Until next time,

Here’s to your Success in the Classroom!

Thank you,


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