Helping Teachers Make a Difference in the Lives of Their Students

CFIS Philanthropic Society – The Journey – Part 6 – The Event Timeline

Setting up a fundraising event

Today I want to plan the actual event. Maybe this should have been done earlier, but oh well. Here is what I have so far:

Timeline:

7:45 a.m. I arrive at the school.

8:00 a.m. Volunteers arrive and begin set up.

Set up stage

Set up sound system

Set up donation collection table

Set up cones to mark off track

Set up balloon decorations

Hang banners

11:30 a.m. Participants Arrive.

11:45 a.m. The event begins

I give the official welcome, thanking participants and donors

I explain how the Walk works – basically they walk around the field for two hours.

Special guest will blow the air horn to begin the walk.

12:00-2:00 The participants walk around field

DJ plays music

Staff members take photos

2:00 p.m. Closing ceremony

Thank you’s

Symbolic check presentation to family and Leukemia Society

2:30 p.m. Tear Down and Clean Up

I would like to have something going on during the walk itself other than just music. Any ideas?

Thanks,

Sam

2 Comments

  1. Jennifer Wagner's Gravatar Jennifer Wagner
    December 28, 2010    

    Do you have a school band that could perform or min-talent show of school voices that could share??

    Also, have a running commentary ever so often — call attention to the walkers, how many laps, make it funny — perhaps a mini fashion show commentary on what people are wearing.

    Make it fun — music is great — but making it personable will be remembered (and appreciated.)

    Jen

    • Sam's Gravatar Sam
      December 29, 2010    

      I was just thinking about this today! Your vibes must be strong. : )
      This would be a great thing to have during the walking time. I was thinking of making it a requirement for the performers to make a donation to the cause of at least $10. Or is the donation of their talent enough. They will be bringing family and friends to the performance, so maybe not. What do you think?
      I like the mini fashion show idea too.
      What I want to try and do is delegate the responsibility of the talent show to someone else. I’m going to be too busy to handle the performers, music, schedule and such.
      Thank you for the comment and the great ideas.
      Sam

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